Archive 2017

The user is already logged into the company file. If possible try logging in using a different username

The user is already logged into the company file. If possible try logging in using a different username
Share if you care.

Ever came across this error?

QB Desktop attempt log in with the user name failed - The user is already logged into the company file. If possible try logging in using a different username

The user is already logged into the company file. If possible try logging in using a different username

There can be multiple reasons for QuickBooks to generate this error. Digging down the error this time I found something completely different, new culprit which was causing the problem.

In this particular case it was Quickbooks Premier 2017 on a multi-user environment with QBW files on the server ( Server 2008) with QB Database Server Manager running and 3 computers (two with windows 10 and one with windows 8)

The situation was when a user closes out of QuickBooks and when they try to log back into the same company file again they get the error “The attempt to log in with username “username” failed. The user is already logged into the company file. If possible try logging in using a different username.” Restarting the Server or the QB Database Server Manager allows them to log back in but this happens each time a user logs into a company file and we can’t just restart the server all the time.

I did all the basic troubleshooting steps like killing the qbw32 process from the task manager but did not help. The file was clean as no errors were detected while verifying the file. Still went ahead and ran a repair but the problem persists, Thinking it could be a problem with the user list as at times it gets damaged I deleted all the users and created new one but that didn’t help either.

Further digging down found that QuickBooks messenger was causing the problem though the QuickBooks messenger option was disabled on all three workstations.

Finally the FIX for “The user is already logged into the company file. If possible try logging in using a different username”

Browse to C:\Programs Files (x86)\Intuit\QuickBooks 2017″ folder.  and rename QuickBooksMessaging.exe to QuickBooksMessaging.exe.old.

Did that on all three workstations and haven’t seen that frustrating error since then..

Hope this helps if you are experiencing a very similar issue

Share if you care.

A question for all QBO users

Share if you care.

Why dose this qbo company file receives Payments automatically in every 10 minutes?

You must be thinking i am crazy, But that’s OK. I get the same reaction every i try to explain  this situation to anyone.

The problem in my case is that qbo for some reason receives payments automatically in every 10 minutes for random customers, Still not believing? I got some screen shots Attached.

To fix it I tried merging the customers but that didn’t really help, Humm,..  Actually it did for a while but when i created a new test invoice of $1 for the same customer (Shops-New) it started receiving payments again & now for $1,  Also to let you know No merchant account is integrated in this file.

Below are the screenshots attached and in-case someone has already fixed this bug kindly let me know.

First let me Show the recurring transaction list.

Tecurring transaction list 1024x576 - A question for all QBO users

This is not Important but i thought someone would like to check it as well,  This screenshot was taken after the merging was done.

Customer Info page 1024x576 - A question for all QBO users

All the transactions that you see on this screen are automatically added

Customer transactions bottom 1024x576 - A question for all QBO users

Receive payment screen of the same customer referring to

Revieve payment top 1024x576 - A question for all QBO users

Receive payment screen, This is just the first page. Look at the bottom there are 6271 pages all filled up with with automated transaction of $6000


Revieve payment bottom 1024x576 - A question for all QBO users

The Audit log.

Audit log 1024x576 - A question for all QBO users

Qbo audit log









If anyone is aware of this Issue then please let me the fix for it.




Share if you care.

What are quickbooks file extensions

Share if you care.

Has anyone asked you about the type of quickbooks file extention? Most likely this questions must have come from your accountant for a tech support representative. Well a extension is a three- or four-letter abbreviation that signifies the file type. For example, in letter.docx the filename is letter and the extension is docx. or .CSV for Comma separated, variable length file (Open in Excel), .exe for PC Application etc etc In the very same way Quickbooks can open the following file extensions mentioned below.

Quickbooks working file extension for Windows

File extension File type Description
*.QBW QuickBooks Company file The QBW format is associated with Intuit QuickBooks software. It uses QBW files to store financial data, templates, letters, logos, and images for a company.
*.QBB QuickBooks Backup file format QBB files are backups of QBW files which store a companies financial records, templates, logos, letters and images.
*.QBM QuickBooks Portable file Compressed version of the QuickBooks company file. *.QBM files are ideal for sharing because of the smaller file size.
*.QBI QuickBooks Image file The *.QBI file “holds” transactions that have been written until they are posted to the hard drive
*.QBR QuickBooks Report template When you export the template for a memorized report, QuickBooks saves the file with a .QBR extension.
*.DES Layout designer template export file QuickBooks provides a variety of templates that you can use for your forms
*.QBO QuickBooks Online Bank Statement File This type of file contains an electronic bank statement downloaded from a financial institution’s website.
*.INI Initialization File A config log file for QuickBooks.
*.LGB Little Green Box Related to SDK log files for QuickBooks  that contains encrypted information about user names and passwords. It is utilized when an application needs to communicate and connect with QuickBooks (like QuickBooks Point of Sale) while it is unattended or closed. The user name and password stored in this file is utilized to connect with the Sybase server.
*.QWC QuickBooks Web Connector This file contains encrypted information about 3rd party applications integrated with QuickBooks
*.QBP QuickBooks Print file This file stores form settings used by QuickBooks to print the form.
*.WPR.INI Windows Print file This file stores QuickBooks printer settings

Accountants File Extension

File extension File type Description
*.AIF Accountant’s copy Import File Created when Accountant’s copy is exported; to be used for importing into user’s company file
*.QBA QuickBooks Accountant copy working file File used for accountant’s review
*.QBA.TLG Transaction log file for the Accountant’s copy When you back up an accountant’s review copy, QuickBooks starts a log of transactions that you’ve entered since the last time you backed up. In case of accidental loss of data, Intuit Technical Support can use your most recent backup in conjunction with the transaction log file to recover your data
*.QBJ General Journal Entries The .QBJ file can be used to easily incorporate general journal entries creaetd by your accountant into your company file.
*.QBX Accountant’s review copy (export file) Backup made for Accountant’s copy of user’s company file. When Accountant restores this, it is an Accountant’s Copy of the file.
*.QBY Accountant’s copy import file. When your accountant is finished making changes in an Accountant’s Copy, he or she provides you with a .QBY file to be imported into your company file.

Utilities and Log file extension

File extension File type Description
*.AVI Audio Video Interleave A multimedia format that contains both audio and video data in a file. This is used in QuickBooks for “Show Me” files
*.IIF Intuit Interchange Format May be created for importing lists and/or transactions.
*.ND Network Data File A configuration file that allows access to the QuickBooks company file.
*.RTP Used for auto-patch
*.TLG Transaction log file Keeps track of changes to the file since the last backup.
*.WAV Windows sound format Sound Advice files (used in CD versions of QuickBooks)
*.Qbwin.log QB Windows log File is created/updated when a user runs verify and/or rebuild. Logs problems found/situations corrected
*.QBBackup.tmp QB Back temp folders File created during failed online or scheduled backup with date and time stamp. Cannot be used to restore data.
*.Temp1234.qbt File created during pass 1 of rebuild, and deleted automatically when rebuild is completed.
*.QBSDK.log Logs for errors in QuickBooks and other services such as web connectors.
*.QWC.log QB Web Connector log Logs for Web Connector errors and process.
*.SyncManagerLogger.log  Sync Manager log Logs for Sync errors and activities.
*.ECML  Entitlement file Stores installation license, and registration data

Payroll Files Extension (US Only)


File extension Description
*.1PA Files used to create forms 940 and 941 (Quickbooks for Windows 4.0 through QuickBooks 2004)
*.TXT & *.SET Used in QuickPay version 2.0/2.1
Prddesvr.exe, Product.fam, Perwin95.ini, Perrval.dll These files are used for printing 940/941 forms.
Taxtbl.usa Integrated Payroll tax table file

Quickbooks Statement Writer file extension

File extension File type
*.QSM QSW Statement file
*.QSS QSW Appearance file
*.QST QSW Template file

QuickBooks Fixed Asset Manager (US Only)

File extension Description
*.Fx0 Compressed FAM data file. Stores asset data
*.Fx1 Stores system data
*.Mx0 Header file
*.FPx Stores report data
*.FXR FAM backup sync log file
*.FIM Stores CSV import data headers

Quickbooks for Mac file extension (US only)

File extension File type/ Description
*.QB2016 QuickBooks 2016 for Mac company data file
*.QB2015 QuickBooks 2015 for Mac company data file
*.QB2014 QuickBooks 2014 for Mac company data file
*.QBB Windows compatible QuickBooks for Mac backup file
*.QBMB QuickBooks for Mac disk backup file (QuickBooks for Mac 2012 and earlier)
*.DMG QuickBooks for Mac 2013 and later use the Apple disk image to create backups
*.plist Preference files that store registration and any preferences set within QuickBooks

Hope this was helpful.

Share if you care.

Whаt уоu ѕhоuld Abоut QuickBooks Clоud Hоѕtіng

Whаt уоu ѕhоuld Abоut QuickBooks Clоud Hоѕtіng
Share if you care.

QuісkBооkѕ Clоud Hosting brіngѕ thе ѕuрrеmасу оf “сlоud соmрutіng” dоwn tо earth, gіvіng clients a simple, protected data ассеѕѕ tо thеіr QuісkBооkѕ dаtа and wоrkflоwѕ wherever аnd whenever thеrе іѕ a requirement. There are mаnу аdvаntаgеѕ оf uѕіng QuickBooks Hosting, but the mаjоr аdvаntаgе іѕ thаt іt rеԛuіrеѕ nо іnѕtаllаtіоn, no mаіntеnаnсе, nо trаіnіng, nо nеw еԛuірmеnt, nо IT саріtаl investment, or еvеn a lоng-tеrm commitment. Other than thіѕ, it consists оf ѕеtuр ѕuрроrt аnd аutоmаtіс uрgrаdеѕ! And if uѕеr’ѕ changes their mind later, thеn thе hosting ѕоftwаrе аnd data can gо rіght bасk tо user’s desktop bесаuѕе іt belongs tо thеm.

QuісkBооkѕ Hоѕtіng Sеrvісе takes аwау thе fеаr оf a computer сrаѕhіng аnd ѕуѕtеm fаіlurе when users need tо ассеѕѕ thеіr data frоm аnуwhеrе and anytime. Mаnу organization individuals аnd buѕіnеѕѕеѕ mау decide tо use QuісkBооkѕ Hosting, аѕ іt can рrоvіdе thе bеnеfіtѕ оf a ѕhоrt setup tіmе-frаmе for new ѕоftwаrе аnd аlѕо decrease overall соѕtѕ.

QuickBooks wоrkѕ оn thе ѕеrvеr, аnd аll users buѕіnеѕѕ files аrе іn оnе place. Multірlе uѕеrѕ саn then utіlіzе QuickBooks аt the same time аnd ассеѕѕ thеіr company file from anywhere аnd аnуtіmе, frоm аnу Cоrnеr оf the wоrld with thе help оf Intеrnеt.

Wіth Quickbooks, thе uѕеrѕ can get thе preferred version аnd еdіtіоn оf Quісkbооkѕ Hоѕtеd on the сlоud. Wіth QuickBooks, any data frоm thе еxіѕtіng dеѕktор аррlісаtіоnѕ can be еаѕіlу transferred tо thе rеmоtе hоѕtеd ѕеrvеr.


Fеаturеѕ оf Quісkbооkѕ Cloud Hosting:

Quickbooks Cloud Hоѕtіng іnсludеѕ fеаturеѕ аѕ fоllоwѕ:

  • It is a dedicated hosting for secure uѕаgе оf thе data оf thе uѕеr.
  • It provides secure ѕеtuр оn tеrmіnаl ѕеrvеrѕ.
  • It provides соmрlеtе dаtа bасkuр аnd рrоmіѕеd disaster rесоvеrу.
  • It рrоvіdеѕ a hаѕѕlе-frее wоrkіng environment tо work frоm аnуwhеrе, аnуtіmе 24/7.
  • It рrоvіdеѕ аutоmаtіс uрgrаdеѕ of thе QuickBooks ѕоftwаrе from hosting рrоvіdеrѕ.
  • It provides bеttеr mаnаgеmеnt even with оn-thе-gо activities.

QuісkBооkѕ ѕеrvісеѕ fасіlіtаtе uѕеrѕ tо run аlmоѕt аnу еdіtіоn/vеrѕіоn оf QuісkBооkѕ on іtѕ hіgh-ѕрееd terminals servers. This ѕоund great, іnѕtеаd of іnѕtаllіng dіffеrеnt QuickBooks ѕоftwаrе on uѕеrѕ lосаl dеѕktорѕ, аll оf thеm саn bе run bу hоѕtеd QuісkBооkѕ сlоud services.

QuickBooks Clоud Hоѕtіng nееdѕ thе fоllоwіng conditions to bе mеt bеfоrе іt саn реrmіt ассеѕѕ tо соmраnу dаtа files:

  • Wіndоwѕ Fіlе permissions: Thе client whо іѕ logged іn should hаvе реrmіѕѕіоnѕ ѕеt to Full соntrоl, which соnѕіѕtѕ of реrmіѕѕіоn tо lооk at, ореn, аnd modify thе data fіlе.
  • Dаtаbаѕе Sеrvеr mode: Thе database server саn ѕuссеѕѕfullу open thе company data file.
  • QuісkBооkѕ Uѕеr lоgіn: Each client must have a QuісkBооkѕ uѕеr login аnd раѕѕwоrd.

Once thеѕе rеԛuіrеmеntѕ mentioned аbоvе are mеt, сlіеntѕ саn access thе company data files еаѕіlу.

Share if you care.